|Glastonbury Yacht Club|
GLASTONBURY YACHT CLUB
Post Office Box 133
Glastonbury, Connecticut 06033
THE GLASTONBURY YACHT CLUB, INCORPORATED
ARTICLE I- NAME
The name of the corporation shall be "The Glastonbury Yacht Club" and is referred to hereafter in these BY-LAWS as the Club.
ARTICLE II- PURPOSE
A. The purpose of the Club shall be:
1. To own and maintain and acquire property for boating and recreational activities.
2. To construct and maintain boating facilities of all types on such property acquired and owned.
3. To promote and foster interest in boating activities and in groups for the better enjoyment of boating activities, and making available to such groups, properties and accessories owned by the Club.
4. To lay such charges and fees as may be necessary to maintain said properties and their appurtenances, and to provide for replacement where necessary, it being understood that the income from such is for the purpose of maintaining and bettering existing facilities only and is not intended to benefit the Club or any member thereof in any other way than to provide continuing adequate boating and recreational facilities.
5. To all other things and acts necessary to accomplish the foregoing purposes.
ARTICLE III - MEMBERSHIP
A. The following definitions shall apply to all said references in these BYLAWS:
1. A MEMBER is defined as the individual (and his or her spouse) who signed the MEMBERSHIP APPLICATION form at the designation, "APPLICANT'S SIGNATURE", or whose name appears at the designation, "NAME", on the ANNUAL DUES form.
2. A PROBATIONARY MEMBER is a member as stipulated in ARTICLE III, Sections B, C and D of these BYLAWS.
3. An ACTIVE MEMBER is a member as stipulated in ARTICLE III, Section B and E of these BYLAWS.
4. A LIFETIME MEMBER is a member as stipulated in ARTICLE III, Section F, of these BY-LAWS.
5. A TEMPORARY MEMBER is a member as stipulated in ARTICLE III, Section F, of these BY-LAWS.
B. Any person over twenty-one (21) years of age of good moral character and interested in boating and good fellowship may apply for membership on forms provided for such purpose. Such application/applicant accompanied by the necessary fees and upon review and recommendation of the membership committee shall be presented for membership at any regular meeting thereafter to the active and life members that have voting privileges, who shall vote thereon. Vote shall be conducted by written, voice or electronic ballot and approval will require a two-thirds vote. Children of an active member, followed by other family member(s), sponsored by said member shall be given priority consideration as applicant(s) for membership. Upon election such person shall become a probationary member for a minimum of six months. For the purpose of establishing seniority, the date of acceptance by the general membership will serve as a member’s date. If two or more are accepted on the same date, the date of application receipt will establish seniority.
C. All probationary members shall enjoy all rights and privileges of active members except the right to vote, the right to hold office and the right to have vested interest in Club property
D. At the ANNUAL meeting, all eligible probationary members will be presented for active membership.
E. All active members shall enjoy all the rights and privileges of the Club, be entitled to vote at all meetings hold office and to have a vested interest in its property and participate in the activities.
F. Any member, upon vote of the then membership may be designated having Special or Lifetime membership upon the conditions as set forth in said vote.
A Lifetime membership shall carry all the rights, privileges, responsibilities and obligations of an Active member, except as noted in Article XIII. The Lifetime Member is exempt from annual membership fees. The Lifetime Member may relinquish the right to vote at any time and receive a return of any refundable bonds (i.e. non-interest loan to building fund). Upon surrendering the right to vote, the Lifetime Member is relieved of all responsibilities and obligations including the right to hold office.
ARTICLE IV - RULES OF MEMBERSHIP
A. It shall be the obligation of all members to adhere to all rules and regulations as set forth by the Club, as well as staying current with all membership and/or fee payments
B. All active and Life members with voting privileges are expected to contribute the necessary labor to operate the Club and assist in improvement of the Club's property. It shall also be the obligation of each member to be in attendance and to participate in at least fifty percent (50%) of the workdays and (50%) of Monthly Club Meetings unless excused in advance for good cause shown. The Board of Governors shall maintain a record of attendance at all workdays and monthly meetings. They shall establish procedures to assure membership participation in workdays and apprise members of their performance. Workdays may be made up as a substitute for missed workdays or monthly meetings with the approval of the Board of Governors. The Board of Governors may levy a fine(s) on those members who fail to attend the required workdays and monthly meetings.
Continued violation of this policy could become grounds for additional corrective actions, up to and including expulsion from the Club.
B. Member's s children, unmarried, under twenty-five (25) years of age and still living at home, shall have the same rights and privileges as their parents.
C. Membership shall be terminated by death, (except as noted in ARTICLE IV, Section D of these Bylaws), or by voluntary withdrawal or by expulsion and thereafter all rights and privileges of the member in the Club and its property shall cease.
D. Upon the death of a member the surviving spouse shall continue his or her membership subject to the rules and obligations and with the rights and privileges as set forth in these BYLAWS. Such survivorship shall be limited to one succession any subsequent succession shall be subject to the vote of the membership
E. Each member shall abide by the rules contained in the General Rules document.
ARTICLE V - OFFICERS
A. The officers of the Club shall be Commodore, Vice Commodore, Secretary, and Treasurer.
B. The duties of the officers shall be those incident to such offices.
C. The Board of Governors shall be composed of the officers of the Club.
D. The officers shall be elected at the ANNUAL meeting of each year. Voting shall be by ballot and require a majority vote of the active and Life members with voting privileges. The new officers shall take office January 1st and shall be installed at the beginning of the January meeting. They may serve for one year, but no more than two consecutive terms or until their successors shall have been appointed or voted upon.
E. The Commodore at the October meeting of each year shall appoint a nominating committee to consist of three voting members. At least ten (10) days prior to the ANNUAL meeting it shall be the duty of this committee to submit to the Secretary a list of the nominees to each office. The Secretary shall thereupon furnish a list of nominees to all members of the Club at least five (5) days prior to the ANNUAL meeting. At said meeting the chairperson of the nominating committee, who shall be chosen from and by the members of the nominating committee, shall present the nominees to the active membership. Prior to voting the Commodore will poll the active membership for any nominations from the floor. At that point, the active and Life members with voting privileges shall vote upon said nominees.
F. Only active and Life members with voting privileges are eligible to be elected or appointed as an officer of the Club.
G. The Board of Governors is authorized to fill any vacancies occurring for the remainder of the term thereof or it may call for an election at a meeting called for said purposes in accordance with the provisions of these BY-LAWS.
ARTICLE VI - BOARD OF GOVERNORS
A. The Commodore shall act as Chairman of the Board of Governors.
B. The Board of Governors shall have charge of the property of the Club and the operation thereof and shall be it's general business agent.
C. The Board of Governors shall hold meetings on the call of the Chairman or by written request of any two active or Life members with voting privileges thereof to the Secretary. Three (3) days written notice must be given to each member thereof prior to said meeting.
D. A majority of the Board of Governors shall constitute a quorum for the transaction of business.
E.The Board of Governors shall be at all times subject to the action of the Club. No expenditure over $250.00 shall be made or obligation incurred except by an approval vote at a Club meeting. Exceptions include running expenses of the Club and preservation of Club property.
F. The Board of Governors shall cause the accounts of the club to be audited after the close of the calendar year. The results of such audit will be reported to the membership at the February meeting.
ARTICLE VII - QUORUM
A. The presence of 40% of the active and Life members with voting privileges of the Club shall constitute a quorum for the transaction of any business unless modified herein.
B. Wherever a majority vote or greater vote of the Club is called for herein, it shall mean a majority of or such greater vote of the active and life members with voting privileges.
ARTICLE VIII -VOTING
A. Only active and life members with voting privileges can vote. A member at a duly constituted meeting of the Club may cast only one vote on each matter brought up by the membership and presented by the Board of Governors.
ARTICLE IX- MEETING
A. The ANNUAL meeting shall be held in November of each year. Regular monthly meetings shall be every third Tuesday of the month, except December, unless notified otherwise by the Board of Governors. Notices of the regular meeting shall be received by each member at least (5) days before said meeting.
B. Special meetings may be held on the call of the Commodore or by written request of five (5) active or Life members with voting privileges to the Secretary, provided written notice of the meeting and the purpose thereof is mailed to each active and Life member with voting privileges at least a week prior to the meeting.
ARTICLE X- FEES
A. An annual Fee Schedule will be recommended by the Board of Governors to support the Club’s normal operating needs and shall be presented to the membership at the ANNUAL meeting of each year. This schedule will address membership fees, slip fees, fines, charges for boat ramp usage as well as other associated items. Approval of an annual fee schedule will be subject to a majority vote of the active and life members with voting privilege and the approved fee schedule will be posted and remain in effect for the year.
B. All required fees, including fines from the prior year, are due and payable by the February meeting of each year. Any member who shall fail to pay his/her fees by the February meeting shall be automatically dropped from membership unless prior to the February meeting the member requests the Board of Governors for an extension to pay said fees; which extension for good cause will not be unreasonably withheld.
C. The Board of Governors shall retain the right to make additional assessments during the course of the year to address emergency or unexpected developments subject to such assessments being presented to active and life members with voting privileges and approved by a majority vote.
ARTICLE XI - COMMITTEES
A. The Commodore shall appoint all committees, which in turn shall make progress reports at each regularly scheduled meeting.
ARTICLE XII- PENALTIES
A. Upon written complaint that any member of the Club has been convicted of a major offense of State or Federal laws, or violated the By-Laws of the Club or who conducts him/ herself in other then a civil manner at any meeting or on property owned and/or controlled by the Club, the Commodore shall notify the member of this complaint in writing requesting the member to appear before a duly constituted meeting of the Board of Governors for a hearing. This notification will be at least a week before said meeting by certified mail.
B. If after such hearing, or without a hearing if such member shall fail to appear as requested without acceptable excuse, and said member is found guilty by a majority vote, the Board of Govemors may recommend to terminate said member from the rolls or such other punishment, fine or disciplinary action it deems just and proper to the membership. The active and life members with voting privileges shall then be asked to vote on such recommendation, which will require a majority vote.
ARTICLE XIII - DISSOLUTION
A. Dissolution to the Club is subject to a vote by two-thirds (2/3) vote of the active and life members with voting privileges.
B. In the event of dissolution of the Club, the net proceeds shall be divided after all debts are paid in full as follows: the total number of years of active membership to the Club shall be added together and divided onto the net worth to determine share per year of membership. Each active member shall then receive the net share per year multiplied by the number of years of the member's active membership. Life members are to be credited only with years of active membership prior to being designated an inactive lifetime member.
C. In the event of dissolution, active and life members with voting privileges shall be entitled to the first option to acquire the Club.
A. The By-Laws may be amended by a two-thirds (2/3) vote of active and life members with voting privileges of the Club, provided all members entitled to vote are given written notice of the proposed amendment at least one week prior to the date of said vote. No By-Laws change will be voted upon at the same meeting an amendment is proposed.
ARTICLE XV - RULES OF ORDER
A. Robert's Rules of order shall be the guide for the conduct of all meetings where there is no provision for it herein.
AMENDMENT I (now incorporated in the By-Laws)
Amendment I replaces all references to "Active members" with "Active and Life members that have voting privileges" in the following Articles:
§ III B
§ VII A
§ VII B
§ VIII A
§ X A
§ X C
§ XIII A
Amendment I further replaces Article III Paragraph F. with the following new paragraph.
F. Any active member, upon vote of the then membership may be designated having Temporary or Lifetime membership upon the conditions as set forth in said vote. A Lifetime membership shall carry all the rights, privileges, responsibilities and obligations of an Active member, except as noted in Article XIII. The Lifetime Member is exempt from annual membership fees. The Lifetime Member may relinquish the right to vote at any time and receive a return of any refundable bonds (i.e. non-interest loan to building fund). Upon surrendering the right to vote, the Lifetime Member is relieved of all responsibilities and obligations including the right to hold office.
1. These by-laws were approved by vote of the membership and became effective June 15, 1971.
2. They were amended by a majority vote at the April 1974, May 1974 and April 20, 1976 meetings.
3. Revisions in accordance with the change of the name of the Club from Glastonbury Boating Association to the Glastonbury Yacht Club were made in December 1977, the effective month of the name change.
4. These by-laws were further amended by a majority vote of the membership at the August 21, 1984 meeting.
5. Revisions to these By-Laws were amended by a majority vote of the membership on September 15, 1987.
6. Scanned into Computer on December 6, 1996.
7. Scanned into Microsoft Word Document Feb 2000 and revised for approval by membership
8. Revisions to these By-Laws were amended by a majority vote of the membership on July 18th, 2000
9. Amendment I was proposed on June 19th, 2001 at Monthly Meeting of GYC. Executive Committee and interested parties prepared draft of Amendment I for review by membership.
10. Amendment I was accepted by vote of the membership on August 21, 2001.
11. The By-laws were amended by a majority vote on 11-16-10